SERVICE POSITIONS

Alateen coordinator

Description from Bylaws

The Alateen coordinator meets periodically with Alateen sponsors, encourages cooperation between Al-Anon and Alateen meetings, exchanges ideas and suggestions for the growth and unity of Alateen, guided by the literature available from Al-Anon Family Group Headquarters, Inc.

Description from previous Alateen Coordinator

  • Obtain information about Alateen events, and bring them to the attention of as many people as possible, ie Intergroup

  • Help to find Alateen sponsors.

  • Acting as Alateen safety coordinator,

    • Entails getting information from all present and potential sponsors and help guide them through a background check.

    • Drive the annual renewal process for Alateen sponsors.
       

Alateen Process Person Coordinator

Description from Bylaws

The Alateen Coordinator position assists with the certification process of Alateen Sponsor Candidates, including communication with the Northern California World Service Area (NCWSA) Alateen Process Person.

  • Registers & keeps record of all qualified Alateen Groups in Districts 20, 21 & 22;

  • Keeps record of certified Alateen Sponsor Candidates consistent with the requirements of the State of California Department of Justice, the AFG World Service Organization and NCWSA;

  • Informs NCWSA of Alateen Sponsors Candidates and qualified Alateen Groups;

  • Attends all Intergroup meetings;

  • Perform all duties incident to the office of Intergroup Alateen Process Person and such other duties as may be required by law, by the Articles of Incorporation of Intergroup, by these Bylaws, or which may be assigned to him/her from time to time by Intergroup.
     

Archivist Coordinator

Description from Bylaws

The Archivist collects and organizes a permanent file of minutes of Intergroup meetings, annual reports from officers, committee chairpersons, and special events chairpersons. The Archivist may also coordinate the storing of archive material from District 20, 21, and 22, as the Districts may request.

 

Description from previous coordinator

To maintain records (a copy) of all agendas, minutes, possibly flyers to keep a permanent record of all our meetings. This entails both the Intergroup meetings as well as the Service Board meetings.
 

Facilities Coordinator

Description from Bylaws

The Facilities Coordinator is responsible for the business operation of the Intergroup office, sets business office hours, and supervises the activities of office volunteers.
 

Description from previous coordinator

  • The tasks include recruiting booksellers to operate the bookstore

  • Train booksellers on the computer and book keeping

  • Obtain supplies needed to run the bookstore

  • Maintain the proper Keys needed for anyone who needs access to the office

 

Financial Coordinator

Description from Bylaws

The Financial Coordinator is responsible for preparing checks for Officers to sign, to make deposits on behalf of Intergroup, and to support the activities of the Treasurer in the conduct of the Treasurer's office.


Description from previous coordinator

Performs the day to day financial duties of Intergroup which includes:

  • Depositing incoming funds

  • Paying bills (ie rent, insurance, bookstore purchases, phone bills etc.)

  • Informing the treasurer of monthly Income and out flow

  • Hands out the quarterly donation envelopes

 

Institutions Coordinator

Description from Bylaws

The Institutions Coordinator cooperates with the District 20, 21 and 22 to arrange for Al-Anon and Alateen meetings in hospitals, institutions for alcoholics' families, and other institutional type locations, guided by the literature available from Al-Anon Family Group Headquarters, Inc.
 

Literature Coordinator

Description from Bylaws

The Literature Coordinator purchases Conference Approved Literature for resale to Al-Anon and Alateen groups and other interested persons, inventories literature periodically, maintains records as Intergroup may require, and reports the value of the inventory monthly at regular Intergroup meetings.
 

Description from previous coordinator

  • Purchase of Conference Approved Literature (CAL) for resale in the bookstore

  • Inventory literature occasionally (at least once a year)

  • Supply literature to District 23

  • Supply literature for area special events (ie Unity Day, speaker meetings etc.)

 

Meeting Directory Coordinator

Description from Bylaws

The Meeting Directory Coordinator maintains a listing of all Al-Anon and Alateen meetings in the area covered by Intergroup (coordinating with the District Representatives of Districts 20, 21, and 22), including the name, address, phone number of the group contact person, and WSO # assigned to the group by Al-Anon Family Group Headquarters, Inc., and periodically publishes a meeting directory. Al-Anon and Alateen meetings adjacent to the Intergroup areas may be listed in this meeting directory as their request.
 

Description from previous coordinator

  • Maintains a list of all Al-Anon and Alateen meetings, while coordinating with DR’s from districts 20, 21, and 22.

  • Assist in publishing a “directory” of the meetings, their location and associated WSO number.

  • In addition for our Intergroup the directories coordinator has also taken on the task of updating the area website.

 

Newsletter Coordinator

Description from Bylaws

The Newsletter Editor prepares, publishes, and distributes a newsletter to all Al-Anon and Alateen Family Groups registered with Intergroup, Intergroup officers, coordinators, and individual subscribers. The editor is guided in the contents by any available literature supplied by Al-Anon Family Group Headquarters, Inc. and any policies which may, ffrom time to time, be set by this Intergroup.
 

Public Information Coordinator

The Public Information Coordinator is responsible to disseminate the Al-Anon and Alateen message to the public (who we are, what we do and how to get in touch with us). Maintains a list:

  • of speakers who are willing to speak at the public level

  • speakers who are willing to speak within Al-Anon and Alateen

  • helpers to support events.

The Public Information Coordinator is guided by the available literature supplied by Al-Anon Family Group Headquarters, Inc. and any policies which may, from time to time be set by this Intergroup.

 

Tele-service Coordinator

The Teleservice Coordinator is responsible to maintain a listing in local telephone directories, to set up and maintain a system to respond to telephone inquiries from the public, to train telephone service volunteers, and to provide literature and meeting directories to the public upon request.
 

Special Events Coordinator

Description from Bylaws

  • The special events committee consists of a Chairperson, selected by the Chairperson of Intergroup, and others as necessary to accomplish its function.

  • Subsequent to the event, the committee shall submit a report to Intergroup within thirty days after the event, with a copy given to the Archivist for storage in the archives.

 

Description from previous coordinator

Intergroup holds one major fundraiser a year which is termed the “Special Event” the coordinator is tasked with running this event from start to finish which includes:

  • Theme Development

  • Location and date definition

  • Recruitment of support personnel

  • flyers development

  • Chair planning meetings

  • Getting the proper approvals, location rental and Insurance

  • Chair the event

 

Web Site Coordinator

The Web Coordinator position updates the SCV AFG's website with the most current information based on received NCWSA A-16 (Al-Anon) and NCWSA A-22-6 (Alateen) Group Registration/Group Records Change Forms. The Web Coordinator makes all Web meeting updates based on updated directories, which reflect the information submitted on the A-16 and A-22-6 forms and recorded by the Directories Coordinator.This position:

  • Meets all NCWSA and WSO Web Guidelines for Web usage, maintaining member privacy and anonymity online and in any Facebook memberships and postings;

  • Answers and sends email

  • Manages the SCV AFG Google News Group and assists those who wish to join, as well as IG officers and coordinators who require posting permission changes;

  • Uploads all documents to Google Drive in PDF for public posting to the Web site;

  • Updates the Web site on Wix.com, using both WYSIWYG and HTML dashboards;

  • Shortens all Google Drive PDF links at http://goo.gl/ for posting on the Web site, to enhance IPhone usability.

  • Answers technical Web questions at IG meetings
     

Intergroup Chair

Description from Bylaws

The Chairperson shall:

  • Be the chief executive officer of Intergroup;

  • Shall facilitate the affairs of Intergroup and the activities of the officers;

  • Shall perform all duties incident to his or her office as may be required by law, by the Articles of Incorporation, or by these Bylaws;

  • Shall preside at all meetings of members;

  • Call Service Board meetings;

  • Serve as agent for due service of process;

  • Shall appoint a temporary liaison to the Northern California World Service Assembly (NCWSA) or the Northern California World Service Committee (NCWSC) in the absence or inability of the Alternate Chairperson to attend.

 

Intergroup Alternate Chair

Description from Bylaws

The Alternate Chairperson shall:

  • In the absence of the Chairperson, or in the event of his or her inability or refusal to act, shall perform all duties of the Chairperson;

  • Act as Liaison to the Northern California World Service Assembly (NCWSA) or the Northern California World Service Committee (NCWSC);

  • Shall represent Intergroup in acquiring and maintaining insurance for the office as well as individual groups. Insurance records are to be kept at the Intergroup Office.

 

Intergroup Secretary

Description from Bylaws

The Secretary shall:

  • certify and keep at the Intergroup office, the original, or a copy, of these Bylaws as amended;

  • keep a book of minutes of all regular meetings, service board meetings, and special meetings, recording therein the time and place of holding, whether regular or special, how called, how notice thereof was given, the names of those present or represented at the meeting, and the proceedings thereof;

  • see that all notices are given in accordance with the provisions of these Bylaws or as required by law;

  • keep a Confidential membership book containing the name and address of each member and in the case where any membership has terminated, record such fact in the Confidential membership book together with the date on which such membership ceased;

  • handle correspondence that is not channeled to a specific committee or coordinator.

 

Intergroup Treasurer

Description from Bylaws

The Treasurer shall:

  • be the chief financial officer of Intergroup;

  • have charge and custody of, and be responsible for, all funds and securities of Intergroup, and deposit, or cause to be deposited, all such funds in such banks, trust companies, or other depositories as shall be approved by the members;

  • manage the receipt of and the giving of receipt for, moneys due and payable to Intergroup from any sources whatsoever;

  • disburse, or cause to be dispersed, the funds of Intergroup as may be directed by the members, taking proper vouchers for such disbursements;

  • keep and maintain adequate and correct accounts of Intergroup's properties and business transactions, including accounts of its assets, liabilities, receipts, disbursements, gains and losses;

  • render to the Chairperson and Officers, whenever requested, an account of any or all of his or her transactions as Treasurer and of the financial condition of Intergroup;

  • present a financial statement at each Intergroup Meeting consisting of a Balance Sheet and Income and Expense Statement;

  • provide a budget status report quarterly, and an annual report at year end;

  • have an independent CPA or Certified Tax Preparer file State and Federal (199 Cal; 90 Federal; CT-2 State) Information Returns annually;

  • be a member of the budget committee;

  • delegate the writing of checks and depositing of contributions to the Financial Coordinator;

  • have a member of Intergroup review interim bank reconciliations;

  • maintain a safety deposit box for important documents.

 

Service Board Committee

Members sit on the Service Board Committee.
 

Description from Bylaws

  • The service board consists of (a) the Alternate District Representatives from District 20, 21, and 22, (b) the Intergroup Officers, and (c) three Service Board Memebers-at-Large.

  • The service board meetings shall be called by the Intergroup Chairperson, who will act as Chairperson of the service board, prepare an agenda, and report its findings to Intergroup.

  • The service board shall meet at least four (4) times a year, on the fifth Tuesday of the month, to discuss conditions and activities affecting Intergroup, acting in an advisory capacity. Notice of the dates of these meetings shall be given at the regular January meeting of Intergroup. This meeting is a closed meeting. Any officer or board member may invite an Al-Anon or Alateen guest who may have a voice but no vote.

1 W. Campbell Ave, Room Q82

Campbell, CA 95008

408.379.9375